A. The St. Alphonsus Parish Center consists of the Dining Hall, Kitchen, Gymnasium/Auditorium, and Rotunda/Lobby Area.
B. Access to Parish Center areas will be granted based on availability and approval of a completed facilities request form. Approval for use of part of the Parish Center does
constitute permission to access all parts of the Parish Center. (e.g., If a function is booked only for the Dining Hall, access to the Gymnasium/Auditorium may be restricted.)
II. Safety and Security
A. Two (2) adults 21 years of age or older who have passed the Archdiocesan background check and meet current child safety and protection guidelines must be present for the Parish Center to be made available when minors are present. The Parish Center will remain locked until the qualified adults are present.
B. The St. Alphonsus Parish alcohol policy will be enforced. No alcoholic beverages may be served when minors are present at an event on the campus.
C. Children are to be supervised at all times while they are on the St. Alphonsus campus. Parents and supervising adults will be held responsible for the conduct and actions of all minors in their charge everywhere in and around the facilities, including public and common areas such as restrooms, parking lots, etc.
D. The Parish Center will be unlocked and locked by a member of the Facility and Maintenance Department or designated authorized personnel.
E. Under no circumstances are the fire doors on the east end of the Parish Center Gymnasium/Auditorium to be opened to admit anyone or as a routine exit. These are fire exits only!
F. During normal Parish Center Gymnasium usage, no one is permitted on the stage.
A. The group sponsoring an activity in the Parish center is responsible for maintaining a safe and clean environment both during and after the event.
B. The Parish Center Gymnasium/Auditorium has a wood floor that must be properly maintained. Liquids are the enemy of a wood floor. All spills must be wiped up immediately with a damp rag.
C. At the conclusion of every event in the Parish Center Gymnasium/Auditorium, the wood floor must be dust mopped and all spill spots wiped again with a damp rag.
D. If used, the bleachers must be swept out. Cleaning supplies will be provided for this purpose.
E. Only non-marking athletic shoes are to be worn by those participating in athletic events in the Parish Center Gymnasium/Auditorium. Outside (every day) gym shoes are not to be worn by those participating in athletic activities in the Parish Center Gymnasium/Auditorium. This does not apply to event spectators seated in the bleachers.
Outdoor footwear and other certain equipment used outside the building may collect grit and stones that can damage the wood floor surface. Only athletic shoes worn for indoor use should be used in the Parish Center Gymnasium/Auditorium, and outside equipment must be checked before indoor use. The event sponsor is responsible for enforcing shoe and floor care regulations.
F. Turn off the lights when you leave.
A. All mechanical equipment in the Parish Center Gymnasium/Auditorium (backboards, bleachers, center curtain, volleyball nets, etc.) will be operated only by Facility and Maintenance Department personnel or other designated authorized personnel.
B. Equipment with wheels and casters that is used outdoors is not permitted to be used on the wood floor.
A. Food and beverages may be sold and consumed in the lobby area outside of the Parish Center Gymnasium/Auditorium. No food or beverages are allowed in the Parish Center Gymnasium/Auditorium. The event sponsor is responsible for enforcement of this policy.
B. Water on hand for participants in sporting events in the Gymnasium/Auditorium is the sole exception to the preceding section. To protect the wood floor, all spills must be handled promptly.
C. Use of the Kitchen and/or Dining Hall must be specifically indicated on the submitted facilities request form. Usage of the Kitchen and/or Dining Hall is governed by the Kitchen/Dining Hall Policy, a separate document.
D. Supplies for serving are available for use by any group using the Kitchen. We due ask that if you use supplies, i.e.: cups, plates, napkins, etc. you leave a note as to how much was used so that we can replenish the supplies as needed. Also, if you use the facility on a regular basis, a stipend should be made to the Parish to help defray the costs of the supplies.
A. At the conclusion of every event, the
is responsible for the removal of all garbage from the Parish Center to the dumpster outside the south kitchen door. New can liners will be available for replacement in the garbage barrels.
B. As indicated on the Facilities Request Form, the event sponsor is responsible for returning all areas to the "clean and ready-to-use condition" in which they are released for use. Sweep the floors; put the tables away, etc.
Meeting Room Reservation Procedure
1. Fill out a Room Facility Request Form that is available at the rectory front desk. If you have monthly or quarterly meetings, you can give us all the dates at one time on one form.
2. Hand in your request to the rectory office with date, event time and room preference to the rectory office.
3. When your request is processed, you will receive a confirmation that will indicate your event time and room location. If you do not receive this confirmation within a few days, please call the rectory.
4. Your event name and event time will be printed in the weekly bulletin under "Next Week at St. Al's". This will let your attendees know the time and location of your event. Your cooperation and patience is most appreciated. We will do our best to accommodate your requests, however, sometimes it will be impossible to give you the room your requested and we will have to move you to another location. Rest assured, this will not happen often. If your meeting gets moved, it will be in the bulletin at the correct location.